Business Administrator – IT Department

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Job Description

This is a fantastic opportunity to join a growing IT team in a leading player in the nuclear energy market. Fromatome has been servicing the UK nuclear industry for over 25 years and are proud to be contributing to developing a sustainable future and carbon-free energy throughout the world. The IT department are growing and they are looking for a driven and organised administrator in this non-technical role, to support the IT team with a variety of tasks and processes.

Vacancy details

Location
  • Avonmouth
Salary
£23,000 / year
Contract

Full time, apprenticeship

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Responsibilities

The Non-Technical IT Administrator plays a crucial role in supporting the smooth operation of the IT department by managing administrative tasks, coordinating projects, and ensuring efficient communication. This role focuses on the organisational and logistical aspects of IT, rather than hands-on technical support. The Non-Technical IT Administrator acts as a liaison between the IT team and other departments, ensuring that IT resources are managed effectively and aligned with business needs.

You will learn:

  • Manage IT-related documentation, including contracts, licenses, and inventory records.
  • Coordinate meetings, schedule appointments, and manage calendars for the IT department.
  • Prepare and process purchase orders, invoices, and expense reports.
  • Maintain and update IT department databases and records
  • Assist with the onboarding and offboarding of IT staff and contractors.

Project Coordination:

  • Assist in the planning and coordination of IT projects.
  • Track project timelines, milestones, and deliverables.
  • Communicate project updates to stakeholders.
  • Assist in the preparation of project reports and presentations.
  • Help with the logistical side of hardware and software rollouts.

Vendor Management

  • Act as a point of contact for IT vendors and suppliers.
  • Manage vendor contracts and agreements.
  • Track vendor performance and ensure compliance with service level agreements (SLAs).
  • Assist in the evaluation and selection of new vendors.

Asset Management

  • Maintain an accurate inventory of IT hardware and software assets.
  • Track asset lifecycle and manage asset disposal
  • Ensure compliance with software licensing agreements.
  • Assist with asset audits and reporting.

Communication and Reporting

  • Prepare and distribute IT-related communications to staff.
  • Generate reports on IT department activities and performance.
  • Maintain and update the IT department’s intranet or internal communication platforms.
  • Act as a go between for the IT department, and other departments to facilitate communication.

Budget Management

  • Assist with budget tracking and reporting for the IT department.
  • Help with cost analysis for IT purchases.
  • Track IT related spending.

Person Specification

  • Excellent organisational and time management skills.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • Strong attention to detail and accuracy.
  • Ability to handle confidential information with discretion
  • Basic understanding of IT terminology and concepts
  • Excellent problem-solving capabilities
  • Experience in an administrative and/or project co-ordination role would be an advantage

Additional Information

Training

During this advanced apprenticeship, you will learn a vast range of knowledge, skills and behaviours, covering topics such as project management, systems & processes, business structures and so much more.

You will undertake the ground-breaking Professional Apprenticeships Business Administrator Level 3 qualification. Professional Apprenticeships hold the title of Bristol and Bath Apprenticeship Training Provider of the Year for 2021. They also boast the highest Ofsted rating, which only a select few training providers in the region have.

The programme is designed to mould you into a high-level, all-rounded business professional. You will learn in detail about business communication, organisation, managing change, problem solving & much more.

These modules are designed to jump-start your career and make you stand out in an increasingly competitive field, boosting your future earning potential.

Progression

Staff development is key and you can look forward to exciting career progression opportunities beyond the apprenticeship for the right candidate.

 

About the Employer

Fromatome are proud that they contribute to developing a sustainable future and carbon-free energy throughout the world. Framatome has a wealth of multi-cultural industrial experience and work on almost 2/3 of the world’s nuclear fleet. The technical environment is stimulating. You will be asked to work on new and innovative projects alongside international teams and customers. The nuclear sector is highly regulated, and industrial and nuclear safety are not negotiable. A safe environment for employees and contractors and surrounding populations of the facilities is Framatome’s overarching value.

Continuous learning

Become a member of their communities across the organization and business units to foster collaboration and create shared knowledge. Knowledge is shared at Framatome through training courses, centres of excellence, project participation, mentorships and more. They strive to offer continuous learning opportunities to support employees in their professional development.

A sense of community

Essential to their mission are their employees who provide a unique set of skills, knowledge and experience. You have their commitment to support you as you deliver solutions that make nuclear energy safe and competitive and keep the organisation focused and strong. The long-term growth and success of their Framatome employee community is important. Their Framatome values and behaviours demonstrate this priority.

Rewards for your contribution

As employees continuously strive to reach the highest levels of performance and safety, rewards for their contributions come in many forms including pay and benefits. They are confident in the company’s commitment to provide a competitive Total Rewards package.

Please note that this role may require occasional overtime to meet deadlines.

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