Events Assistant Apprentice

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Job description

Bristows is a market leading law firm with a global client base across the life sciences and technology sectors. The firm has maintained its high standing in the market with the strength of their legal expertise and unique firm culture driven by their core values.

 

The firm is looking to recruit an Events Assistant (or Administrator), who will support the coordination and implementation of firm events, seminars and training sessions. The firm runs a wide range of events including small dinners, subject led roundtables, panel events, webinars, networking receptions and largescale parties. All aspects of event delivery are organised in-house allowing the team to work on everything from the creative concept to the delivery on the day.

Vacancy details

Location
  • London
Salary
£25,250 pa
Contract

Full time, apprenticeship

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Responsibilities

To assist the Events Manager with the coordination of firm events, working in close collaboration with the M&BD team, to ensure a quality output that reflects the Bristows brand.

 

Pre-event responsibilities:

  • securing dates and internal room bookings
  • creating and refining invitation lists (via InterAction)
  • printing name badges and guest lists
  • collating on-the-day materials, including signage, marketing materials and publications, etc.
  • sending final event requirements to the relevant in-house teams On the day responsibilities:
  • liaising with our front of house and IT teams to ensure the room and AV set up is completed
  • setting up registration desk and displaying relevant hand outs
  • greeting and directing attendees on arrival

 

Post-event responsibilities:

  • updating attendance records (via InterAction)
  • collating feedback and survey results
  • completing the post-event archiving process (via InterAction), in line with our data retention policies

 

General responsibilities:

  • assisting with event reporting and general administrative tasks to ensure efficient operation
  • monitoring the events inbox and responding to emails accordingly in a timely manner
  • overseeing stock maintenance of event supplies and marketing materials
  • supporting with coordination of quarterly internal breakfasts
  • Researching industry activity and competitor events

 

Skills & experience

  • Friendly and willing to help others
  • Able to use their own initiative
  • Great customer service
  • Methodical and thorough

Additional Info

Training

During this advanced apprenticeship, you will learn a vast range of knowledge, skills and behaviours, covering topics such event logistics, planning, budgets, working with suppliers and so much more.

You will undertake the ground-breaking Professional Apprenticeships Event Assistant Level 3 qualification. Professional Apprenticeships hold the title of Bristol and Bath Apprenticeship Training Provider of the Year for 2021. They also boast the highest Ofsted rating, which only a select few training providers in the region have.

The programme is designed to mould you into a high-level, all-rounded event assistant. You will learn in detail about working as part of an event team, working with a brief, delivery of events, working with delegates & much more.

These modules are designed to jump-start your career and make you stand out in an increasingly competitive field, boosting your future earning potential.

Progression

The firm aim to have a coaching culture with regular informal feedback to supplement the formal appraisal process. Personal and professional development is much valued at all levels so they have a generous budget which enables them to meet most ad hoc requests for additional training.

About the Employer

Bristows are based in modern offices at Blackfriars and very much value face to face collaboration and the social element of working relationships. They have introduced a Remote Working Policy which enables staff to work in an agile way – they do not monitor attendance but ask that everyone spends more time in the office than out of it, typically three days a week for full time staff.

The firm values, which they very much “live”, are Ambition, Bravery, Curiosity and Friendliness. These underpin all that they do across both ther client work and our internal strategic decision making. None of their lawyers have billing targets which means they can focus on doing the best for their clients while also having the time and capacity to assist each other in a genuinely collaborative working culture.

Reward & benefits

Their salary and bonus structure reflects the absence of billing targets and collaborative culture and any bonus is paid as a simple percentage bonus across the whole firm. They have a flexible benefits package that is kept under regular review and is designed with the wellbeing of their staff and their families.

Diversity & inclusion

At Bristows they are committed to championing equality, diversity and inclusion for all, and they are a proud signatory of the Law Society’s Diversity and Inclusion Charter. They have an active, partner-led Diversity & Inclusion group which runs awareness raising and educational initiatives in addition to ensuring that their policies and procedures remain inclusive. It is their policy to provide equal opportunities for all employees and job applicants in relation to recruitment, selection, pay, training, working conditions and promotion opportunities regardless of age, disability, gender, gender affirmation, marital or civil partnership status, pregnancy, race, religion or belief and sexual orientation.

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